How to work on presentation skills

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How to work on presentation skills

Most degree programs and Jobs require presentation skills. Anyone who understands some techniques and principles about presenting will be more confident about the presentation. Speaking effectively and delivering the right content is something anyone can learn and develop with practice. You may be asked to lead a seminar either on your own or with another colleague. This enables you to develop and improve a wider range of skills. This is a thing for good practice for giving talks either at work or for life. [ Online Resume Builder ]

In a job or program, you serve the potential client and spell out your business plan to them, or promote your business at an event that may require that you give a presentation. Whether or not your presentation achieves its best it still can be affected by your skills as a speaker, so it's important to step in front of your audience with your best foot forward. Presenting information clearly and delivering the right content is a key skill in getting your message across. Today, presentation skills are required in almost every field, and most of us are required to give presentations on Jobs. While some people take this in their stride, others find it much more challenging.

There is a big difference between being nervous before speaking and feeling terrified while presentation. A certain amount of tension before delivering presentation to a group is natural. What you need to do to succeed is to use experience and focus on the positive implications of giving a presentation, rather than on the negative ones. The level of nervousness before speaking in front of a group will be affected by some factors examples are :

Your knowledge of the subject - The more you know about the subject of presentation, the more confident you will be in front of people and if dealing with material that is new or that you have not fully researched may add to your level of nervousness. So, study, practice the subject. If the presentation topic is new to you then collect the proper information about subject. May the books, online sites, blogs help you to get more information. Use the proper resource to collect information. Some site has false information, make sure it is true.

Your advance preparation - How you initially arrange the amount of information and knowledge on the subject matter is equally important. Generally, people prepared themselves for the speech until the time to deliver it. Lack of structure, planning, and preparation of the subject will contribute to your feeling nervous while delivering the speech.   The effective presentation relies on adequate preparation.

Who is your audience? - Your nervousness as a speaker can be influenced by the composition of a particular audience. Knowing who is your audience is a key role in helping you improve your presentation skills. If your audience responds favorably to your presentation, then you can safely say you’ve succeeded.

Consider the following questions:

  1. What are the demographic background of the audience in terms of age, sex, and status and work experience?
  2. Do they have a vested interest?
  3.  Will they be a friendly audience? Who is hostile?
  4. Does the audience already know something about the subject?

Your familiarity with the venue - The better you know the venue, the less you get nervous. If the presentation takes place in your own class, or in the conference room of the company you work, preparations will probably be less complicated. The size of the room can influence your comfort or uneasy a speaker will be.

What is the purpose of your presentation? - The more you know about the subject and for what purpose it gets presented, the more confident you will be. Dealing with material that is new for you or that you have not researched may add to your level of anxiety. So include data in presentation according to the purpose. Sometimes, the presentation cannot able to meet with the purpose and it is a failure of presentation.

 How to work on presentation skills?

  1. The most effective ways of overcoming public speaking nervousness are –
  2. Being proficient in the subject and well prepared.
  3. Anticipating potential problems and preparing probable responses.
  4. To develop the ability to handle whatever happens in presentation and making instant decisions.
  5. Gaining plenty of experience at presenting by practice.

Preparation 

Preparation is everything. Getting the answers to the questions can increase your confidence because it will give more control and answers to these questions will help you make some necessary decisions in advance about the structure of your presentation.

Who is your audience?

The more you know about the audience, the more accurately you will be able to select the appropriate data for your talk. However, if the audience is not familiar with the subject, you may need to include more basic information. Research your audience, knowing the needs of them it can help you tailor your presentation to target their interests and explain how your company can be of use in their specific situation.

What points do you want to convey?

Your outline will give you a view of birds' eye, how your presentation is going to flow. You have to identify in which areas you need to focus on, and you can streamline your presentation to make sure you don’t go beyond your allotted time. It is important to be clear on the points that you want to convey and bear in mind that people will only remember a number of points. You cannot expect to present all ideas in a short period of time. You may find it helpful to write your key points as a checklist and select the ones that you regard as most important.

How long is your presentation to be?

The length of time that has been given to your topic has critical implications for what you select for the content. Consider the amount of time that the talk will take, including or in addition to any question time. Fifteen-Twenty minutes of time is enough to keep an audience listening if there are other speakers, you should consider in what order the presentations will be made. The first or next speaker has an advantage as the group is fresh and paying attention. As times goes on, audiences become tired and it is more challenging for speakers to keep their interest.

Structuring your presentation 

The format is to tell them what you're going to say, the present should be designed. 'What I advise is to start off with the benefits of what you're going to say, the benefits to the audience, and then present and review. Braithwaite says that most presentations can benefit from using a simple structure.

Your responsibility is to be clear, accurate. To keep the audience interested and involved, you must arrange facts and ideas in an effective manner.

Opening 

Your opening should be something that makes an emotional connection with the audience.  It can be a story, a question, or shocking facts. It should not be an introduction to you or include five minutes of thank-you. The beginning of your presentation should make the audience to focus on you and your words. Give special emphasis to the first five minutes. The following ways for opening your talk might be useful - An overview of the presentation outlining the issues that will be covered and stating the end objectives.

Middle part 

Try to stick to the most important points. It's more important to engage the audience than to tell the content. You will need to leave some points out. So they can come up when you take questions. Keep your outcome in mind. You don't have to write out your presentation word for word or phrase if you just remember to keep going back to your main points and working toward your desired outcome. Prepared to present both sides of the issue. You'll appear more credible if you acknowledge your competitors or opposing arguments. After you explained the other side, you can spell out exactly why your company is better or your argument is stronger. You explain, clarify and justify your positions.

Closing 

The closing of your speech or presentation is the last opportunity you have to give your audience something that will stick in their minds. You can go to your opening or end on a clever slogan or a call to action. After end of your presentation, the audience will ask you the question and you have to make sure that they get the answer perfectly. If you don’t know answers tell them you will get back to them with answer. It is good to be clear rather than giving the wrong answer.

Practice

It's different for everybody but if you practice your speech only once, you're going to stink. As the saying goes, practice makes perfect. You’ve already made your presentation. So, you have enough time in your hand, so that no matter where you are in your presentation, you’ll know exactly what to say.

Rereading or rehearing content doesn’t mean memorizing 

Memorizing your speech can make you sound like mechanical. It shows that you’re not good at presenting your topic. If you're going to do it a presentation, you actually have to act like it, and most people aren't very good at it. Do not memorize the whole presentation; just understand the concept of the topic. It will help to make things easy.

Videotape yourself 

You can't know how you presenting to people until you see it. Recording yourself is the best way to identify your weakness and you can improve it you can improve the little thing you see in the video. Video recording helps you to change or manage the expression on your face. The expression on the face is mattered when you are presenting in front of people.

How to Improve Your Presentation Skills: Delivery

Verbal Delivery 

Be Brief - Be brief about your subject but at the same time don’t stick to one point too much time.

Ask questions to keep the listeners engaged – It is something as simple to ask if your audience understands everything you've presented till time.

Speak to your demographic - Match with your audience as closely as possible. Speak their language.

Work on your voice 

Avoid speaking in patterns that make you unconfident
You should avoid speaking habited words -. You should avoid speaking Umm, Uh, etc. words
Don't use negative words - for example, don't say 'I hope you will enjoy this presentation.' Say, 'I am confident that you will enjoy this presentation.' Be positive about everything.

Body Language

Stand comfortable – while giving a presentation stand at a comfortable distance. If you’re using projector make sure the audience can see the screen.  [ Body Language During Interview ]

Eye contact – Need to maintain eye contact with the audience and eyes contact with one person at one time

Appear confident:

  1. Shoulders are in back
  2. Arms at your sides or held in front of your body when making any gestures.
  3. Hands should be open or only slightly closed
  4. Smile slightly or keep your face neutral.
  5. Make every movement purposeful and decided
  6. Avoid the paper of your hand flap back and forth

Powerpoint 

  1. A good powerpoint includes –Includes image, a quote.
  2. Per slide contains a minimum of 4-5 sentences.
  3. Entertains to the audience.
  4. Enhances your presentation, but doesn't summarize it.
  5. A bad powerpoint contains – A small font.
  6. More sentences in one slide.
  7. Display the logo on every slide.
  8. More Images in the slide.

Presentation Skills: Questions

Being prepared to answer the questions of the audience can play a major role in an effective presentation. The question-answer section shows how deep knowledge you have with that subject. Prepare yourself deeply for this section.

Presentation Day 

Finally, you’re going to face the audience

Your appearance matters 

You should have planned what you’re going to wear before your presentation. You don’t need to buy new clothes. If you’ve got old ones that are still presentable then wear those. The most important thing is you want to look professional, and you want your audience to take you seriously. They’re not going to do that if they see you wearing something that looks like it’s been slept on and drooled on for the last 48 hours! So, be formal, be clean, and be in good attire.

Arriving early and getting ready

It’s important to arrive at the venue early, so you can make comfortable in place. You’ll also have time in a final to a run-through of your presentation.

You can set up your equipment and make sure everything’s working fine.

Going onstage – you are standing in front of the audience and start feeling nervous/ take a deep breath, try to make eye contact with people you are familiar or spoken with earlier.

Now start with your introduction and let your confidence and your knowledge shine through it. It can help you to be comfortable and still you are feeling nervous remember you practiced this over and over. Try to convert all energy in to positive. You’ll appear more human and more authentic, someone they can all relate to.

While your presentation is going on, make sure you paying attention to how your audience is reacting to your presentation. Are they listening? Are they dozing off?  Try to take their attention by asking them questions it makes them concentrate on you. When you resume, you’ll not only feel like you’re back in control. But best of all, all the audience give you attention.

At the end of the presentation when people ask you questions that time makes sure you answer them rightly. If you’ve done your ‘homework’ and know your topic by heart, then you really should be able to answer all relevant questions. If not, then just be honest and say you’ll look into it

We Need to thought on to Improve Presentation Skills

If you’re willing to put in the time and effort, you can actually become really good at presenting. Presentation skills are a must-have – you’ll be valued in the workplace, people will look up to you, and best of all, you’ll be making an impact on your audience’s lives!

Conclusion 

The presentation skills can be developed by practicing instead of presenting directly it’s good to be getting prepared for it. The presentation skill includes your confidence level, your practice on subject, and your knowledge. So, whenever you go for presentation make sure it not going to be bad. As above mentioned all the steps you can follow to improve the skill. The good presentation skill leads you to a good and successful presentation. If you think there can be something more to it, let us know in the comments section below!

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